Event Host Instructions

7 Step Process - 3 Responsible Parties

Step 1. Event Host

Event host sends templated email invitation to their presenters (Email Template). The email contains a host-designated deadline for submissions and a link to a form that must be completed by each presenter who wishes to participate. Event host shares the submitter deadline with Sigma Repository Staff ([email protected]) - or copy the repository staff email on the presenter invitation email.

Step 2. Presenters

The Email Template instructs presenters to (1) complete the Presenter Permission Form (Opt-In / Permission Form) and (2) register with the Sigma Repository (Registration Form). The completed form generates access to an instruction page.

Step 3. Repository Staff

Repository staff checks registrant notifications daily during regular business hours (Monday — Friday). Presenters are authorized to submit based on the information provided in the form.

Step 4. Presenters

Presenters submit their materials.

Step 5. Repository Staff

Repository staff evaluates submissions and rejects/accepts submissions, as needed.

Step 6. Repository Staff

The material is posted, and the presenter is automatically notified.

Step 7. Presenters 

The presenter may share the notification email with the event host staff or liaison.

Important Information

Links to all forms and instruction pages mentioned above.

• Presenter Information Template for Groups - This is an email invitation template for event hosts to send to their presenters.
• Group Participation Policies - Sigma Repository policies for groups who wish to participate at the institutional level.
• Presenter Permission Form - Each presenter who wants to disseminate their event materials in the Sigma Repository should complete this form. The link to this form is embedded in the email invitation template, above.
• Presenter Submission Instructions - Each presenter who wants to disseminate their event materials in the Sigma Repository should read the information on this page. They will automatically receive a link to this page when the Presenter Permission Form is completed.
• Group Participation Interest Form - Interested in participating in the Sigma Repository at the institutional level? Want to set up a meeting or ask questions? Complete this form.